Extra individual exam opportunity

Each academic year, a student may participate in a maximum of two exam opportunities per exam, i.e. in the scheduled exam and its resit.
In cases of exceptional personal circumstances*, the Board of Examiners can decide to make an exception, and to grant an extra individual exam opportunity. These regulations are recorded in the TER of your study programme, article 16.4.

 

When coming to a decision, the Board must take the interests of both the student and the organisation into account. An extra exam must be a new, unique exam. In order to create and grade such a new exam, an examiner must work overtime. The Board of Examiners establishes whether this extra workload is justified.

See the next tab for the criteria.
 

Example of exceptional, personal circumstances:
1. the student was in hospital following an accident and could not take part in the exam.
Example of exceptional circumstances:

2. the student fails an exam because their ability to study is impaired by their changed circumstances, caused by the Covid-19 lockdown during the teaching and exam period.

Example of personal circumstances:
3. The student misses the exam due to flu or train malfunction

Why not?
Unfortunately, the exceptional circumstances under 2. affected all students/people. In such cases, the organisation may decide  to take action. In such cases students are not eligible for extra individual exam opportunities.
The student under 3. suffers from bad luck, which is unfortunate. Such things are likely to happen during a student’s study programme.

The TU Delft offers 2 exams per year to allow students to complete their studies without delay. The second exam opportunity is your back-up in case of bad luck.

An application must meet all the following criteria:

  1. Exceptional personal circumstances impacted your exam opportunity. Examples:
           º       (exceptional) Illness/ personal injury;
           º       Death of a close relative or loved one;
           º       Disability;
           º       Other force majeure, i.e. (grave) circumstances beyond your control.
    1.1 these circumstances impacted your ability to pass the most recent exam.
    1.2 these circumstances had a negative impact on the most recent exam opportunities.
  2. Study progress:
    2.1 It concerns the last course* to be completed in your study programme.
    2.2 There are no further exam opportunities during this or the next quarter term.

If you do not meet these criteria, the Board of Examiners cannot approve your request. If you do, read about application requirements on the next tab.

*Please check your study programme in MyTUDelft. Is it obvious that you have completed all other courses? Example: due to a curriculum change results from different course codes need to be combined (to make one completed course). In that case, you should e-mail SPA-ME first, asking for the results to be combined.
Please make sure MyTUDelft and your study progress overview have been updated before you submit your request to the Board of Examiners.

Discuss your situation and this request with an academic counsellor before sending your application to the Board of Examiners. We will verify this when processing your request.

Your request (PDF) must contain the following information:

  1. Type of request: Extra individual exam opportunity
  2. Course name, course code, link to study guide page, name of teacher
  3. Name of your BSc, MSc or bridging programme
  4. Academic year in which you started this programme
  5. When is the next exam opportunity?
  6. Name of academic counsellor
  7. When did you tell the academic counsellor about your circumstances?
  8. Who is your thesis supervisor? (If applicable)
  9. Describe how your exceptional personal circumstances impacted your most recent exam opportunity.
  10. Effort put in and results achieved: Describe your participation in classes, assignments, (interim) exams, etc., and list the results obtained so far.  
  11. For students with disabilities:
    - Has your disability been registered in Osiris or with the academic counsellors?
    - Are exam adjustment required to pass the exam? If so, what would help and why?
    - Were any adjustments, such as extra time, allocated for the previous exams, and
    if so, why were these not sufficient, or
    if not, why did you not apply (or get them)?
  12. For Master students:
    - When do you expect to finish your thesis / possible defence date? We will ask your supervisor about your progress.
    - Estimate the study delay (if you are not granted this extra opportunity). We will enquire about your progress.

Attach the following (PDF):

  1. A recent download of your study progress overview. (showing other courses as completed.)
  2. Explanation of the exceptional individual circumstances:
    Indicate which circumstances apply and add further information*:
    1. Illness/ personal injury resulting in temporarily reduced study capacity:
      A statement from a GP, (student or hospital) physician or psychologist.
    2. Death:
      Describe your relation with the deceased under 10. and include a  death announcement or funeral / in memoriam card.
    3. Disability / chronic illness:
      A diagnosis / statement from a physician / psychologist (confirming 10 and 12).
    4. Force majeure, i.e. grave circumstances beyond your control:
      Documentation confirming the circumstances described under 9.

*A medical statement should contain:
- a date, name organisation and the name of the physician;
- the student’s name and date of birth;
- a diagnosis / description of complaints;

- the document has been signed;
- if applicable: start / duration of complaints and/or date of diagnosis
- if possible: to what extent has the student’s study capacity been reduced?
 

Send your application to BoardofExaminers-ME@tudelft.nl.

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