Part 2: Application
Now that you have completed the orientation part of the exchange process, it is time for your application for which you have to take the steps below.
15 November application for exchange 2025-2026 will open. Your application has to be submitted in OSIRIS. Keep an eye on the International Office ME Brightspace for updates regarding the application process.
We advise you to start in time with your application. The deadline for application is 1 December 2024 at (23:59 CEST).
For more information on the OSIRIS application process and the manual, please visit this page.
Please note:
- On Brightspace you can find the list of available placements. Here you can also find if the university has a GPA requirement. Please make sure you only apply for places in OSIRIS if you have the required GPA.
- In OSIRIS you will have to enter your study field. Please enter your current study field such as. Bsc Mechanical Engineering or Msc Marine Technology. If you have not filled in the correct study field we cannot place you for an exchange.
- In your motivation letter:
- Give a short description of the financial consequences of your exchange and how you plan to handle these
- Include a study plan for the university of your first choice. (This is a first draft of your study plan, the courses you choose are likely to change later on in the application process)
- Specify to which faculty of the host university you are applying if the host university has multiple faculties listed on the available placements list.
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The International Office allocates each exchange placement by means of a selection. This means that there is no guarantee you will get any of your first choices as the demand among your fellow students might be very high.
The selection is based on:
- Motivation letter (ENG) (requirements can be found on Brightspace)
- Curriculum Vitae (ENG)
- Current Transcript of Records + GPA
- Requirements given by the host university
- Proposed study plan (if required)
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Check the International Office Brightspace course for the latest guiding update of the partner university document to see the number of exchange placements per university.
Visit the website of the guest university and inform yourself about their admission requirements and application deadlines.
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For your exchange application it is needed to hand in the following documents (all written in English) in the correct form.
Curriculum Vitae
Latest update of your CV
Motivation letter
Directed to the International Office ME to motivate your first choice university, in English.
You should write a few lines confirming you have giving thought about your study goals abroad and the financial consequences of studying abroad.
GPA
Available at the Service Desk. If you are a Master Student, please add two GPA lists: one of your Bachelor and one of your Master Degree.
Study Programme at Host university
Hand in your study programme at your preferred university explained in Orientation.
Study plan to meet the requirements (if applicable)
In case you have not earned all the ECTS of the propedeuse for the EU deadline of the 15th of January, include a Study plan, to show how you will catch up before the end of Q2.
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Find the list of leftover placements on our Brightspace page. This document will be updated regularly.
You can apply for a leftover placement by sending an email to the international office ME.
A 'first come, first serve' principle is in place. Please do consider the application deadlines of our partner universities.
Find the list of leftover placements on our Brightspace page. This document will be updated regularly.